Removing identifiable details from your HireAra templates lets you review candidates based on their skills and experience. You can anonymise the candidate name, profile, education, and job experience sections, and show employment dates as years only.
Create an anonymous template
To create an anonymous template, log in and review the sections you want to anonymise.
Log in to your HireAra account.
Go to the Branding page, then click Templates.
Click Create Template, or open an existing template and duplicate it.
Review the sections you want to anonymise, such as Candidate Name, Profile, Education, and Job Experience.
Anonymise the candidate name
To hide the candidate's name, replace it with an Identifier or External ID in both the template and the file name.
Open your template and locate the candidate name field.
Delete the candidate's name.
Type @, then enter id, and select Identifier or External ID.
If you are integrated with a customer relationship management (CRM) system, select External ID.
Go to the file name field, then delete the candidate name.
Replace it with the Identifier or External ID.
Anonymise the profile section
To replace the profile with an anonymous summary, create an artificial intelligence (AI) tag in AI Builder and insert it into your template.
Go to Branding, then click AI Builder.
Create a new tag and name it Anonymous Executive Summary.
In the prompt field, enter: Write an anonymous executive summary of the candidate. Do not mention company names or candidate names.
Test the output to confirm it meets your requirements.
Click Save, then return to your template.
Delete the existing profile section.
Type @Anonymous Executive Summary to insert the anonymised content.
Anonymise education details
To replace education details with certifications and dates, create a second AI tag and insert it in place of the original education section.
In AI Builder, create a new tag called Anonymous Education.
In the prompt field, enter: Write out the candidate's education in this format: [Certification], [Dates].
Test the output to ensure it is correct.
Click Save, then return to your template.
Delete the original education section.
Insert the Anonymous Education tag.
Anonymise the CV section
To anonymise the job experience in a candidate's curriculum vitae (CV), replace employer names and show years only.
In the template, locate company names in the job experience section.
Replace company names by typing @, then selecting Anonymous Company Description.
Allow the AI to generate a general company description.
Remove months from employment dates so only years remain.
Preview the final output
To check your template works as intended, preview the output before you use it.
Upload a CV using your anonymised template.
Review the output carefully.
Confirm that:
The candidate's name is replaced with an Identifier or External ID.
The executive summary, education, and role descriptions are anonymised.
Employment dates show years only.
Ensure no personal or identifiable information remains.